Team Administrator/Accounts support - blue chip

Company Centre People
Reference 431120933
Sector Customer Services
Town/City London
Locations UK, London
Job Type Freelance/Supply
Date Posted 2nd Jun


Job Description

An excellent trading company in the City is seeking a Team Administrator for their machinery department. This is a one year fixed term contract to start with, and working hours are Monday-Friday, 09.00 - 17.00, with a one hour lunch.

This position requires good basic administration experience, good numeracy and attention to detail.Duties will include:

  • To monitor and process all accounts related activities of the business unit, including purchase, sales, payments and receipts.
  • Ensure correct allocation of costs and expenses to appropriate cost codes and departments.
  • Input invoices and purchases on accounting system (SAP system used).
  • Correspond with customers and stakeholders and respond to inquiries.
  • Respond to enquiries from colleagues
  • Ensure all reports are sent to Tokyo head office in a timely manner.
  • Work with company's staff in Tokyo head office and its subsidiaries to help organise annual departmental meetings.
  • Make travel arrangements including flight, cars, business dinner and hotel booking for visitors as well as staff.
  • Make schedules of travel for staff and visitors.
  • Arrange the reimbursement for above travelling and entertainment.
  • Complete entertainment application on in house system on behalf of colleagues.
  • Input expense claims using the in-house reporting system.
  • Correct filling of all documentation including archiving documents.
  • Ensure that calls are routed to the correct staff and take messages in appropriate circumstances.
  • Any other tasks as may be requested by the member of the business unit in order to meet the operational needs of the business that are deemed to be within the job holder's sphere of competence.

Competencies/ Attributes

  • Acts as a team player - Collaborate and support colleagues and peers across the organisation.
  • Results oriented and flexible - Be adaptable, able to meet deadlines and to work with all types of individuals based locally or at our overseas branches.
  • Communication - Able to build relationships with colleagues across the organisation and provide the support required.
  • Able to use own initiative.
  • Detail Oriented - Ensure that all information is correct and seek further clarification when information provided is not satisfactory.
  • Flexible approach to role responsibilities and able to manage multiple expectations.

Key skills and experience required

  • Previous experience in a similar office administration role.
  • Previous experience using IT software for accounting like SAP or SAGE.
  • Excellent attention to detail.
  • Excellent time management skills and able to work in a fast paced environment.
  • Excellent verbal and written communication skills in English.
  • Proficiency in MS Office (Word, Excel and Power Point).

All applicants must have the right to work in the UK as the Company is not able to support visa applications.


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