Office and audit assistant - Vienna - 24 month fixed term contract
Central Vienna office 2 days a week
€45,000
Working for a global payments company, this maternity cover Office Manager role will require you to support management with internal control and compliance activities in their Central Vienna office. You will also manage general office administrative activities.
Day to day, you will :
- Handle internal control, compliance matters and regulatory reporting and work closely with European Headquarters
- Liaise between the Vienna office and the European Headquarters Governance team on internal governance including self-audits, internal audits and other internal regulations and provide clarification
- Coordinate the conduct of monthly self-audits
- Comply with Information Security policy, prepare and maintain documents related to the Information Security, control Information assets and support colleagues to understand the Information Security policy
- Order office stationery and ensure stocks are reviewed and updated
- Handle incoming and outgoing post
- Liaise with Line Manager on general repairs and maintenance matters and work with building management
- Arrange accommodation for business travels from International or European Headquarters and Managers Meetings
- Support Sales & Marketing team to achieve team targets.
Required experience
- Minimum 2 years experience in office administration or internal control
- Fluent German and proficient English
- Ability to work independently and take initiative
- Strong planning and organising skills - ability to manage and balance workload
- Strong attention to detail
- Strong problem-solving skills
- Strong presentation skills, articulate, able to communicate clearly
- Ability to influence others
- Intermediate proficiency in MS Office package (Word, Excel and Power Point)
- Proactive and reliable
- Able to work alone and within a team
- Ability to develop and maintain relationships with different stakeholders