Accounts Assistant

Bounds Green office – 5 days a week

Our client is a fast growth Commercial Cleaning company who are passionate about operating in a service driven culture, continuously challenging and seeking to be better.

As part of this growth, they are seeking an organized and dynamic Accounts Assistant to join their busy office based in Bounds Green.

This will suit you if you have a strong attention to detail and Excel skills to match.

As accounts assistant you will ensure  that invoices are accurate and that bills are paid on time. From an accounts receivable view, this entails entering information into our database , ensuring that the prices and amounts due are correct and you will generate and send invoices to customers on a timely basis. Credit control activities, include sending statements and contacting any late paying clients. You will liaise  with the Operations team and Area managers to obtain  relevant back up documentation prior to invoicing, checking the customers profile to ensure invoices are raised and invoiced as per the customers instructions.  You will  have  lots of interaction  with other departments in the company. From an  accounts payable perspective, you will ensure the Company does not overpay invoices and will resolve any errors or discrepancies.

Day to day you will :

• ·    Chase debtors on a daily basis and update debtor spreadsheet
• ·    Resolve issues relating to invoices within the system  escalating internally as required
• ·    Ensure all terminated contracts are on the system
• Process supplier invoices, credit notes, various sub-contractor documentation and supplier statements in line with company policies and procedures
• ·       Reconcile all  accounts at the start  of the day
• ·       Add all cheques received to the spreadsheet and deposit at the Bank
• ·       Reconcile all accounts for Franchise every Tuesday and Thursday
• ·    Perform MSF run every 14th and 28th of the month
•  
• ·       Franchise orders sent to account to be placed with relevant suppliers
• Ensure all escalated cases are  agreed by management and put forward to Thomas Higgins
• ·       Monitor any payments with respect to Thomas Higgins cases and ensure portal is updated

To be successful in this role, you will have a successful track record in :

• Excel and other MS Office applications
• ·     ERP / CRM systems
• ·       Basic knowledge of principles, practices, regulations and procedures relating to Accounts Payable function will be an advantage
• ·      Good communication skills
• ·      Good customer service skillset, going above and beyond the call of duty where necessary
• ·      Committed team player
• ·      Strong organisation and time management skills
• ·      Strong attention to detail
• ·      Able to organise own workload and re-prioritise in order to meet deadlines